BoD Meeting |
Date: 010/09/2007 |
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Time: 7:04 PM – 9:27 PM |
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Place: Lindsey Sturkie Residence |
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| Meeting called by: BoD | Type of meeting: Normal Scheduled Meeting | ||
| Facilitator: Lindsey Sturkie | Note taker: Patrick Hedgepath | ||
| Timekeeper: Patrick Hedgepath | Attendees:Patrick Hedgepath, Chad Keller, Randall Mungo, Lindsey Sturkie | ||
Minutes |
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| Agenda item: | Meeting called to order |
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| Agenda item: | Previous meeting review |
| Presenter: | Lindsey Strukie |
| Discussion: | Lindsey reviewed a few points from the previous open meeting. The BoD discussed any possible improvements to the meetings. |
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| Agenda item: | Election of officers |
| Presenter: | Lindsey Sturkie |
| Discussion: | Nominations were as follows - Lindsey Strukie President, Chad Keller - Vice President, Jane Sufka - Treasurer, Patrick Hedgepath - Secretary |
| Motion made by: | Patrick Hedgepath |
| Motion second by: | Randall Mungo |
| Conclusions: | Lindsey President 4 yes 0 no Chad Vice President 4 yes 0 no Jane Treasurer 4 yes 0 no Patrick Secretary 4 yes 0 no |
| Action items: | |
| Person responsible: | none |
| Deadline: | |
| Agenda item: | Review of the previous minutes |
| Presenter: | Patrick Hedgepath |
| Discussion: | |
| Motion made by: | Lindsey - Accept the minutes |
| Motion second by: | Randall Mungo |
| Conclusions: | 4 yes 0 no |
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| Agenda item: | 6 month business plan |
| Presenter: | Lindsey Sturkie |
| Discussion: | Lindsey presented a 6 month business plan for the BoD. This plan included the meeting dates for the upcoming year as well as newsletter send out dates. It also included other major events such as HoA dues going out and the Annual Election of Officers. Open meeting dates to be secured with the Church. |
| Motion made by: | Patrick Hedgepath - Lindsey to secure dates for the open HoA meetings |
| Motion second by: | Randall Mungo |
| Conclusions: | 4 yes 0 no |
| Action items: | |
| Person responsible: | Lindsey Sturkie |
| Deadline: | next meeting |
| Agenda item: | December meeting |
| Presenter: | Lindsey Sturkie |
| Discussion: | Happy Holidays party. The Board discussed having a party for the neighborhood. Mostly just a meet and greet style informal meeting. Come meet your neighbors and speak with your board members. The Board discussed sending the newsletter out on the 26th so it could cover the announcement for the party. |
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| Conclusions: | tabled until next meeting |
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| Agenda item: | Dead pear tree |
| Presenter: | Lindsey Sturkie |
| Discussion: | The Board needs to talk to the residents on lot # 36 about replacing the dying/dead pear tree for them. |
| Motion made by: | Randall Mungo - Randall to speak with the homeowner and get consent and if consent is given purse having the tree replace. |
| Motion second by: | Chad Keller |
| Conclusions: | 4 yes 0 no |
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| Person responsible: | Randall Mungo |
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| Agenda item: | Retention Ponds |
| Presenter: | Lindsey Sturkie |
| Discussion: | Lindsey mentioned finding out for sure who owns each retention pond for tax purposes. |
| Motion made by: | Lindsey Sturkie - Randall to find out what our tax liability is on the two ponds if any |
| Motion second by: | Patrick Hedgepath |
| Conclusions: | 4 yes 0 no |
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| Person responsible: | Randall Mungo |
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| Agenda item: | Highway frontage grass |
| Presenter: | Lindsey Sturkie |
| Discussion: | Lindsey mentioned a homeowner requested doing more landscaping at the entrance on the sign side of the road as it looks poor compared to the other neighborhood. |
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| Conclusions: | Lindsey to send an email to the Landscaping committee to start cutting that side of the entrance. |
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| Agenda item: | Speeding and signs |
| Presenter: | Lindsey Sturkie |
| Discussion: | Residents expressed adding signs like slow children at play or additional speed limits. |
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| Conclusions: | Randall Mungo will investigate the possibility of having the county add signs. |
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| Agenda item: | 2008 goals |
| Presenter: | Lindsey Sturkie |
| Discussion: | The Board discussed goals for next year. The board agreed to investigate adding additional landscaping and lighting at our entrance. Front sign on the entrance needing some maintenance. Chad mentioned amending the ByLaws to bring some of the ByLaws more in mind with our sized HoA. Patrick mentioned starting up an electronic newsletter style emailing list. Chad mentioned a yard of the month club. Best Christmas decoration. Easter Egg hunt. July 4th cookout. Picking back up the vacant lot. |
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| Agenda item: | Document from Lora Prill for communications strategy |
| Presenter: | Lindsey Sturkie |
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| Conclusions: | Tabled until next meeting |
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| Agenda item: | Board went into Executive Session |
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| Agenda item: | Next meeting |
| Presenter: | Lindsey Sturkie |
| Discussion: | The next meeting will be November 13th at 7:00 at Lindsey Sturkie's house. |
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| Agenda item: | Meeting Adjourned |
| Presenter: | Lindsey Sturkie |
| Discussion: | |
| Motion made by: | Randall Mungo - Adjourn meeting |
| Motion second by: | Patrick Hedgepath |
| Conclusions: | 4 yes 0 no |
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